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Virtual Documents

Product Information and Unique Advantages
Virtual Documents software is a document sharing plug-in that's easy to integrate into .NET applications and easy to use.

In fact, its file navigation system functions just like Windows Explorer... so if your team knows Windows, they already know Virtual Documents.

Why Does Your Team Need Virtual Documents?
Your work unit will gain efficiencies, save time, and improve information security by using Virtual Documents software. It was especially designed for situations where...

• Several people contribute to ongoing projects and need to have joint access to all documents created.
• A central location to store all project documents is needed.
• Projects consist of different file formats such as Word, Excel, images, pdf, etc.
• The sequence of folders/files within the project may need to be reorganized.

A Better Way to Share and Collaborate
Virtual Documents allows your team to store their data in one central, secure location. It allows them to share their folders with each other, giving them a real-time picture of the progress being made -- so all members can communicate and collaborate more effectively.

Folders and files can be created, deleted, renamed and moved anywhere among the project's contributing members. And Virtual Documents lets the team leader designate what level of access each person will have to the files: read-only or read-write.

Read-write contributors can amend a project component and send it back to the team for review, comments, or further amendments... a valuable feature for group projects.

See exactly how Virtual Documents Explorer looks and works in this online tutorial.

Solving Real World Problems
Here's a real world example of how Virtual Documents solves common workplace problems:

Scenario: Consulting firm XYZ's project manager monitors and coordinates the work produced by key people in her project: sales reps, managers, developers, marketers, customer service, etc.

Problem: The application used at XYZ doesn't let staff store their project data in one central location. Instead, they each keep their files on their own local PCs or laptops. This means there are emails and documents being sent outside the project tracking application, causing mass confusion, delays and slip-ups.

Need: The project manager is worried important data will go missing or a confidential document will wind up in the wrong hands. She needs a way to contain and monitor the flow of information. She needs to be able to collect, share and revise elements of the project as it evolves.

Solution: She asks her IT department to install Virtual Documents on XYZ's existing .NET application. Now she and her team can share, save and amend critical documentation in real time and in one secure and centralized location. Problem solved.

Virtual Documents is the right software for many industry sectors: IT, manufacturing, sales, legal, customer service... any enterprise where teamwork is key.

Internationalized For Global Use
Because Virtual Documents was developed with internationalization in mind, it can correctly accept, process, and display a wide range of scripts, data formats, and languages. In other words, it supports localized interfaces and regional data to make it accessible to customers all over the globe.

So no matter wherever you live, Virtual Documents can go to work solving your business challenges today.

Security and Recovery
Virtual Documents software resolves onto a single image file (.vdi) that is easily and regularly backed up to tape, securing all project documents at once.

The advantages of storing data in this way are many:

• Your data is protected if the backup tape is lost or stolen. No matter who finds the tape, only the system administrator can open the .vdi file and access the data. This built-in protection against unauthorized use is a major security benefit to your company and to your customers' peace of mind.
• Data encryption adds an extra layer of security. Your users won't notice it as they work, but Virtual Documents encrypts all their documents behind the scenes for ultimate security. No modifications to the application are necessary.
• Recovery is fast. In the event of a server crash, the system administrator simply reinstalls the application and copies the backed-up .vdi file from tape to server. Documents are quickly restored and everyone is back at work fast. If a mirrored environment is in place when a server goes down, traffic can instantly be redirected to the backup server and work can continue seamlessly.

These security features of Virtual Documents ensure 99.99% uptime, while keeping all your sensitive data secure.

Product Comparison Guide
Please see the chart below to compare the features of Virtual Documents Lite (FREE version) and Virtual Documents Professional.

¹ Maximum allowed per user.
² Virtual Documents Explorer is entirely written in C# 2.0 using Visual Studio 2005 Professional Edition.

Still Not Convinced?
Contact us if you have any additional or unanswered questions, and we'll do our best to provide you with the information you need.